Administrative Assistant to the School of Logic

Job Description:

POSITION SUMMARY

This position will support the Head of School of Logic (Middle School) in all administrative aspects.  This is a year-round position. 

PRINCIPLES FOR CONDUCTING WORK

• Live out a Christian lifestyle and manner in all work
• Prioritize according to non-urgent, but important matters
• Be proactive in anticipating any issues in the business flow that could lead to misunderstandings
• Be courteous and kind to everyone under all circumstances
• Know and project the good stories of the school
• Maintain communication channels to the students, faculty and parents
• Respect confidential information

PARENT COMMUNICATION

• Foster an environment that increases a parent’s involvement and sense that they are welcome and vitally included in our efforts
• Promote a vested parent culture by looking for ways and setting a tone of inclusion with parents
• Lead parents to grow in their appreciation for the school and their desire to be involved

DUTIES AND RESPONSIBILITIES

• Coordinate and maintain the Head of School of Logic schedule and meetings calendar
• Maintain a Task List according to daily, weekly, monthly, annual and cyclical patterns
• Be able to manage the flow of paperwork in an orderly manner
• Coordinate the substitute teachers on a daily basis
• Maintain current official student files
• Be able to manage the flow of paperwork in an orderly manner
• Coordinate all work related to the grades, transcripts, rosters
• Access Student Information Systems as needed
• Arrange travel arrangements for the Head of School of Logic and others as deemed necessary
• Be readied and available at desk during potential “peak” parent drop-in moments
• Provide support for mailings and other tasks
• Update and manage delegated tasks to ensure progress to deadlines
• Perform general clerical duties that include copying, faxing, mailing

Develop a posture and practice of hospitality to all visitors in the office with particular attention to guests who visit the school

Experience and Skills:

EDUCATION and EXPERIENCE 

• Lifestyle and convictions demonstrate a Christian worldview

• Proven excellence in oral and written communications

• Highly detail-oriented

• Must maintain a clean, neat, and orderly office environment that is reflective of our department’s commitment to excellence

• Ability to maintain strict confidentiality with all department matters, as required

• Intermediate to Advanced user of all applications, such as Google sheets, docs and slides

• Confidence to meet the challenges in a fast-paced, ever-changing environment

• Confidence in communicating policies and procedures to parents, students and other school constituents

• Should desire to add value to all existing procedures, methods, and events

Information on our Purpose, Mission, Philosophy, Objectives and Doctrinal Statement

Board members, administration, faculty, coaches and other instructional personnel of Regents School, whether full-time, part-time or volunteer, must believe and abide by the Purpose, Mission, Philosophy, Objectives and Doctrinal Statement, evidenced by their signing a statement of agreement with Article II annually. This document can be found by clicking: Philosophy and Doctrinal Statement. As a supplement, the Regents Board of Directors has adopted two additional statements as clarifying language under Article II. The Chicago Statement on Biblical Inerrancy - This was adopted in 2017 by the Board to be clear on our view of the inerrancy of Scripture. Nashville Statement: A Coalition for Biblical Sexuality - This was adopted by the Board in 2019 as clarifying language on our view of biblical sexuality.

Links to documents below:

Article II

Chicago Statement on Biblical Inerrancy

Nashville Statement: A Coalition for Biblical Sexuality